Administration Intern - Village of Itasca

Who: The Village of Itasca, Illinois is an attractive, vibrant community located 27 miles northwest of downtown Chicago and 6 miles west of O’Hare International Airport. With a resident population of 8,800 and proximity to major expressways and rail transportation, the Village offers an ideal balance of residential, commercial, industrial and open space.

What: The internship will provide an experiential learning opportunity in major functional areas of local government: administration, finance, human resources, special events, communication and marketing. This position reports to the CAO/Village Administrator and/or Human Resources Manager, and will provide insight into working in the public sector. Specific responsibilities include:

• Coordinates research projects, performs data analysis and drafts professional reports for presentation to the management team or Village Board on various subjects. 
• Assists with committee meetings including taking notes, organizing packets, and promoting employee events. 
• Drafts and updates various employee communication pieces to reach various generational groups within the organization and outside of it such as newsletters, surveys/questionnaires, total compensation letters, and retirement packets. 
• Assists in the auditing of documents and systems to ensure the Village’s compliance with federal and state regulations. 
• Assists the Village Administrator in preparing the Administration Department budget. 
• Assists with the development and implementation of a Village Strategic Plan. 
• Assists with and participates in Village Board meetings, union negotiations, staff meetings and community-wide annual events. 
• Assists in addressing incoming questions, complaints or requests from the public, other agencies or Village Board. 
• Assist in the essential day to day operations of the Administration Department to learn of its broad aspects and issues. 
• Helps with a marketing plan highlighting the benefits of working for the Village of Itasca including creating a profile for the Village on various websites, promoting the organization on social media, and improving the employment page on the Village website with dynamic content. 
• Assists the Administration and Human Resources with transitioning to paperless processes which includes creating forms and developing workflow processes to streamline recruiting, onboarding and off boarding. 

Qualifications:

• Bachelor’s Degree with an emphasis in Public Administration, Business Administration, Human Resources or closely related field. 
• Requires acceptance/enrollment in a graduate program, preferably Public Administration. 
• Ability to communicate in a clear and concise manner both verbally and in writing. 
• Knowledge of municipal management and legislative process. 
• Ability to perform research, interpret results and prepare professional report of findings. 
• Knowledge of municipal budgeting process. 
• Ability to prioritize work load and complete tasks with minimal supervision. 
• Computer proficiency in Microsoft Office 

Schedule: Flexible days and times based on student’s schedule, Monday through Friday during the hours of 8am-4:3-pm. Willing to coordinate with school for class credit.
The starting compensation for this positin is $15/hour.

To be considered, submit your cover letter, resume and employment application to Ioana Ardelean, HR Manager at itascahr@itasca.com. Employment applications can be found here.